|Although many organizations have recognized the importance of a good employee onboarding system, some fai in successfully formulating and implementing the strategies. The main goals of onboarding are to promote productivity and engagement of the new hire that more traditional methods can’t offer. Traditional onboarding includes extensive paperwork and time spent by staff integrating new employees into the workplace, which can decrease the effectiveness and productivity potential of new hires.Regardless of size, organizations have started investing in onboarding portals that are essential for automating repetitive onboarding tasks, freeing up the HR department to attend to other matters.
Just like enterprise onboarding, employee onboarding includes features in the portal such as automated email and account creation, automated communication, and custom checklists.
1- Tracking- Manual onboarding included prolonged engagement for both the manager and the new hire. To avoid such a cumbersome process, organizations can use an onboarding portal that will allow the new hire to confidently take in the information of their new job role at their own pace and allow management to track the progress of the integration of new hires. Moreover, managers can inform the employee about errors and guide them to properly fill out paperwork and take advantage of automated communication.
2- Custom checklists- An onboarding process involvesa number of steps that can be time-consuming. Thus, before the new employee joins the workplace, managers can create a custom checklist for the organization’s onboarding process. The candidate can update the information needed through the portal relayed to the manager (thereby, notifying and verifying administrators of tasks completed in the onboarding process.)The HR manager can then update the status of each step and mark the checklist while following the process of onboarding the new hire and determining how the new hire will fit in the workplace.
3- Personal information storage- In onboarding portals, applicants can submit their personal information in fixed modules that managers can retrieve without the information being improperly disclosed. Upon using an automated email feature, the applicant can create their login password, log in to the account, provide details (including their personal information), their education experience, their work experience, their certifications, their contact information, their direct deposit information, and filling out the employee onboarding forms.
4- Communication system- It is imperative to complete all the onboarding tasks before the employee joins the organization so that they have enough time for face-to-face meetings. Through automated communication on the portal, the manager can provide the new hire with the necessary tools, like security access, computer passwords, email accounts, and time sheet access, all before the hiring date, allowing sufficient time to acclimate to the organization’s culture quickly.
Shifting to an automated onboarding portal can help organizations avoid unnecessary manual actions and perform the employee onboarding job without much difficulty. For more information visit: http://www.silkroad.com/
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