Submit Articles | Member Login | Top Authors | Most Popular Articles | Submission Guidelines | Categories | RSS Feeds See As RSS
 
 
   
Forgot Password?    New User?
 
Welcome to ActuaFreeArticles.com!

Articles » Business » Management >> View Article


By: CrocoTime
Many productivity-oriented companies make these three fatal errors which lead to situations when you collect information that is hard to use and understand at best, and is a total waste of the employees' time at worst. Probably, you can find at least one of these problems in your business.
The foolishness of reality
Every Friday afternoon, employees of thousands of companies participate in the largest fiction writing event in the world. It is the weekly timesheet. This remark is intended to be an example of a serious data capture problem.
The timesheet can be used to capture usable information for the company’s way of planning, which would result in more efficient scheduling. However, in many contexts, timesheets become either a memory (or lack thereof) test or a test that you can do basic math to ensure a group of random numbers adds up to forty.
The question is: is it worth doing at all if we aren't going to do it well? We’ve debated previously the need of this information, so how do we preclude the fiction from occurring?
Are you making data tools for collecting data taxes?
A widespread mistake made by many managers is bad communication of the purpose of collecting time tracking data. Any information that you want to collect from every employee should be explained within the company. The data collection should be largely supported by the administration and clear to every employee so that data fabrication is minimized.
The employee’s side is also significant from an organizational change outlook. When administration office doesn't have to fill in timesheets, employees see timesheets as a control technique rather than a data collection instrument. This again leads to inaccurate and fabricated data, precluding a review of actual performance.
I worked with a company where a project data in timesheets was used for client billing. The link between a timesheet and a paycheck was plain to everyone and timesheets were very accurate as a result. In this situation, timesheets provided very valuable information.
Contrast this with another time tracker practice. I was directed to fill in a weekly timesheet in a company where I was an employee. The goal of filling in timesheets was never communicated, it just had to be done. Being genteel in my record, I logged that I had 44 work hours that week. On Monday morning, my honesty was broken down by my project manager who educated me that CFO wanted everybody to log 40 hours, no more nor no less. I asked “Wouldn't it be more productive for CFO and for us to put 40 hours next to each employee in a list rather than make everyone fill up a timesheet?” but never had an answer. For this company’s employees timesheets were a needless chore and data quality suffered.
Do you have the information you really need?
If your time tracker takes 30 minutes of each employee every week and you have two hundred employees at a rate of $100 per hour, time tracking costs you $10k per week.
The $10,000 question is therefore, do you capture the information you need to support the winning business conversations that required time tracker? In many cases, companies capture strong thorough information or capture that data that was identified by the original office that first implemented a time tracker. Project-oriented companies may need data granularity to the level of a project or even a single task. Operational business may need team, administrative, or support ticket level information. Different needs may predicate different conversations that need another stages of detail on the timesheet. One size does not have to fit all.
Asking the wrong questions of employees leads to wrong kind of data being collected instead of valuable information. For example, if you have 200+ tasks on your timesheet, probably most time will be listed on the tasks that are easy to remember rather than the real tasks that were worked on. This extremely impacts the quality of collected information.
You will achieve much more in capturing this info if pay attention to the following:
A goal of time tracking in your organization should be clearly stated
The information is collected with required level of detail
The data is available to do analysis for counting room needs

Visit http://crocotime.com/en/ for more information.

Article Source: ActuaFreeArticles.com

See All Articles From Author





Rate this article: 3 mistakes companies make when using time tracker app

Article Rating: 9.5/10 (2 votes cast)


Current Comments

0 comments so far (post your own)

Leave your comment:

Name:

Email:

URL:

Security Code:

What is the capital of Finland?:

Comments:



NOTE: Please keep comments relevant. Any content deemed inappropriate or offensive may be edited and/or deleted. Line breaks will be converted automatically and URLs will be auto-linked. No HTML code is allowed, instead please use BBCode if you want to format your text.